At the national level TASAF is administered under the President’s Office. The Permanent Secretaries in each relevant sector will appoint members of the Sector Experts Team to be chaired by PO-RALG. There shall be a management unit to manage day to day activities of the project.
National Steering Committee (NSC)
The NSC ensures that TASAF activities are carried out in accordance with the Operational Manual (OM), and provides overall policy guidance. The NSC has 11 members drawn from public and private sectors and NGO’s, and has gender representation, i.e., at least four of the members are women. The NSC will be chaired by the Permanent Secretary in Vice Presidents Office and the Executive Director of TASAF who is an ex-officio member will be the Secretary.
The NSC will be responsible for recruitment of relevant personnel at TMU, hold quarterly meetings to review the annual work-plans and budgets, endorse community sub projects verified by SET and discuss progress reports. It may also meet on an extraordinary basis or conduct special meetings whenever an issue that needs immediate attention arises. Membership of the NSC is given in Annex II.
Sector Experts Team
A Sector Experts Team (SET) constituted from senior sector experts to support the NSC and will be chaired by PO-RALG. The functions of the SET include among others;
(i) on quarterly basis, review sub-projects submitted to the NSC for endorsement and make a judgement of their conformity with sector norms and standards,
(ii) recommend funding of sub projects using NVF resources or defer sub project funding until review has been undertaken by sector experts;
(iii) on annual basis, review the cases which have been outside sector norms with a view to determining if any or some of them could offer a substantial basis for recommending changes to sector norms
TASAF Management Unit
The TASAF Management Unit (TMU) headed by Executive Director and staffed with appropriately qualified individuals, will be responsible for the day-to-day operation of TASAF and answerable to the NSC. The functions of the TMU include among others;
(i) Ensure that the project is carried out in accordance with the OM;
(ii) Ensure that project funds are disbursed promptly and accounted for in accordance with the financial management principles set forth in the DFA;
(iii) Carry out all the procurement not being undertaken by the communities;
(iv) Prepare annual work plans that are satisfactory to the association for the approval of the NSC;
(v) Carry out regular service audit; and
(vi) Prepare the Financial Monitoring Reports (FMRs), quarterly and annual progress reports
The Regional Consultative Committee (RCC) will monitor the progress made by LGAs in developing resource accountability measures. It will also provide a platform for collating and coordinating TASAF accountability reports from their LGAs. The committee shall report back to the NSC and to the Ministry of Finance’s quarterly sector consultations on a six-monthly basis. The RCC will be chaired by the Regional Commissioner.
Local Government Authority Level
At the LGA level the project will be managed by District Executive Director (DED), with LGA Finance Committee having responsibility for approving sub projects. TASAF shall enter into a Memorandum of Understanding (MoU) with the District Executive Director from each LGA. The MoU will clearly articulate responsibilities of the parties, as it relates to TASAF supported activities including, responsibilities at each stage of sub project cycle.
LGA Finance Committee
The LGA Finance Committee will be responsible for overseeing the implementation of the project at the local government level. The committee will also be responsible for approving community sub projects with a NVF contribution of USD 10,001 – USD 30,000 and endorse subprojects with a NVF contribution of up to US$ 10,000 approved by VCs. In Urban Councils this Committee will continue to approve sub projects with NVF contribution of USD 5,000 – USD 10,000 until when the regulations are modified to allow Mtaa to perform this function.
Management Team (MT)
The MT is a technical working committee chaired by the District Executive Director. The MT is responsible for the appraisal, technical support, monitoring of sub-projects during implementation and oversee operation and maintenance. The MT will also receive progress reports on sub-projects implementation. The MT will review Sub Project Interest Forms (SPIFs) and target communities where E-PRA will be conducted. Respective LGAs will appoint the VFC and VFJA to coordinate the activities of NVF.
Ward Development Committee (WDC) will:
(i) support single and multi-village facilitation;
(ii) provide technical appraisal and report back to the MT;
(iii) provide technical support to CMCs and Village Councils to facilitate sub projects implementation;
(iv) ensure technical oversight.
At the community level there will be a Village Assembly, a Village Council and a Community Management Committee. Each Village will establish a Mfuko wa Kijiji (MWK) which is under the management of the VC, elected by the Village Assembly.
The Village Assembly will endorse interest expressed by respective beneficiary group in the village during E-PRA, endorse CMC members proposed by the respective groups (whereby 70% of the eligible voters are represented), receive and discuss sub projects progress reports submitted by the VC. VA shall also endorse the beneficiaries for food insecure and vulnerable group support.
The Village Council
The Local Government Act 1982 calls for each village in a Ward to elect a VC, which is conferred with the powers to do, among others, all acts and things necessary or expedient for the economic and social development of the village and encourage the residents of the village to undertake and participate in community enterprises. The VC will ratify the CMC elected/endorsed by the Village Assembly and delegate the responsibility of day-to-day management of the sub project to the CMC. The VC will receive sub projects progress reports from CMC and make quarterly public reports to the Village Assembly before submitting reports to the LGA. The VC will supervise the process from pre sub project cycle to post completion stage.
Community Management Committee (CMC)
There will be a Community Management Committee democratically elected during a meeting attended by at least 70% of the intended beneficiaries of voting age. Members of this committee will be 50% women . The CMC will be responsible for implementing the sub projects in accordance with the Community Sub project Management Handbook. Where applicable the CMC will be linked to a Local Service Provider (LSP) for technical support.